47. “Someone will get the bill; record-keeping and accounting procedures
will be important.”
COMMENT: This is very important...especially for those within the served agencies. For volunteer EMCOMM operators, if reimbursement for expenses and/or mileage has been authorized, accurate records are essential. Record your odometer mileage upon leaving your home, when you cross a state line (also make a note of date and time), when you arrive at a command post or staging area, and any authorized driving you do in your own vehicle. Do likewise on the trip home. Later, you MAY get reimbursed for some of your expenses!
Also, net and traffic logs, names of volunteers and the hours/shifts worked, and other statistical records are very important. Often an EC or other leader will assign a person (they do not necessarily need to be a ham) to do some of these tasks. ECs may want to designate an “administrative assistant” AEC in their plan.